Inside the file
- 01Start Here & Setup Guide
- 02Portfolio Dashboard
- 03Property Register
- 04Unit Register
- 05Tenant Directory
- 06Lease & Renewal Tracker
- 07Rent Payment Ledger
- 08Late & Partial Payment Tracking
- 09Outstanding Rent Tracking
- 10Other Rental Income Tracker
- 11Rental Expense Tracker
- 12Maintenance & Repair Tracker
- 13Vendor & Contractor Directory
- 14Security Deposit Tracker
- 15Property Inspection Tracker
- 16Vacancy & Turnover Tracker
- 17Document & Expiry Tracker
- 18Mileage Log
- 19Property Overview
- 20Portfolio Property Comparison
- 21Annual Portfolio Summary
- 22Rental Property Deal Analyzer
- 23Mortgage & Equity Calculator
- 24Monthly Owner Statement
- 25Rent Payment Receipt
- 26Editable Dropdown Lists
- 27Occupancy Tracking
- 28Rent Collection Tracking
- 29Lease Expiry Alerts
- 30Maintenance Status Tracking
- 31Cash Flow Calculations
- 32Net Operating Income Calculations
- 33Rental Yield Calculations
- 34Cap Rate Calculator
- 35Cash-on-Cash Return Calculator
- 36DSCR Calculator
- 37Break-Even Occupancy Calculator
- 38Gross Rent Multiplier Calculator
- 39Debt Yield Calculator
- 40Expense Ratio Calculator
- 41Demo Excel Workbook
- 42Blank Excel Workbook
- 4311-Page Quick Start Guide
- 448-Page Printable Landlord Forms Pack
- 45Single-Business Use License
Stop managing your rental properties across scattered spreadsheets, notes, messages and receipts.
Landlord Business OS is an all-in-one rental property management spreadsheet designed to help landlords, property owners and real estate investors organize the operational and financial side of their rental portfolio.
Instead of using separate files for rent payments, tenants, lease dates, expenses, repairs and property calculations, you get one connected system built around the real landlord workflow:
Property → Unit → Tenant → Lease → Rent → Expenses → Maintenance → Cash Flow → Profitability
Whether you own one rental property or manage multiple units, Landlord Business OS gives you one place to understand what is happening across your portfolio.
Track Rent Payments Without Losing Control
Keep a clear record of what every tenant owes and what has actually been paid.
Track:
- Monthly rent due
- Other tenant charges
- Late fees
- Amount paid
- Payment date
- Payment method
- Outstanding balance
- Paid, partial, due and late status
- Notes and payment references
The rent ledger helps you quickly identify unpaid and partially paid rent instead of searching through bank statements or messages.
Manage Tenants & Units
Keep your tenant and unit information organized in one place.
Track:
- Tenant names
- Phone numbers
- Email addresses
- Emergency contacts
- Assigned property and unit
- Move-in dates
- Lease dates
- Monthly rent
- Security deposits
- Tenant status
- Notes
This helps you maintain a clear rental record as your portfolio grows.
Never Forget a Lease Expiration
The Lease Tracker keeps important tenancy dates visible.
Monitor:
- Lease start date
- Lease end date
- Days until expiry
- Monthly rent
- Deposit amount
- Rent due day
- Notice period
- Renewal status
- Proposed new rent
- Renewal notes
Upcoming lease expirations can be surfaced so renewals do not quietly slip past you.
Lease renewal and expiry tracking are common priorities in current landlord spreadsheet products, alongside rent collection and deposit tracking. Remindax
Track Rental Income
Rent is not always the only income a property generates.
Record:
- Rent
- Parking income
- Storage income
- Pet fees
- Late fees
- Laundry income
- Utility reimbursements
- Other rental income
Income can be linked to individual properties so you can see how each property contributes to your portfolio.
Track Every Property Expense
Keep rental expenses organized instead of reconstructing the year from receipts.
Track categories such as:
- Repairs
- Maintenance
- Property tax
- Insurance
- HOA or service charges
- Utilities
- Property management fees
- Cleaning
- Landscaping
- Pest control
- Advertising
- Legal and professional fees
- Supplies
- Travel and mileage
- Capital improvements
- Other property expenses
Income-and-expense tracking remains one of the core use cases across current rental-property spreadsheet products and landlord resources. Reinvestor Guide
Manage Maintenance & Repairs
Stop relying on memory or text messages to remember open repairs.
Track:
- Property
- Unit
- Maintenance issue
- Category
- Priority
- Date reported
- Assigned vendor
- Scheduled date
- Estimated cost
- Actual cost
- Status
- Completion date
- Days open
- Notes
Use the maintenance tracker to see which issues are still open, which require attention and how much repairs are costing each property.
Track Vendors & Contractors
Keep your repair and service contacts organized.
Record:
- Vendor name
- Service type
- Phone
- Property or coverage area
- Notes
- Work history
This makes recurring repairs and maintenance easier to coordinate.
Manage Security Deposits
Track tenant deposits separately from ordinary rent.
Record:
- Deposit required
- Deposit received
- Date received
- Deductions
- Refund amount
- Refund date
- Deposit status
- Notes
The workbook helps you maintain clear organizational records, while local security-deposit laws and requirements should always be handled according to the applicable jurisdiction.
Track Vacancy & Turnover
Vacancy can quietly reduce rental profitability.
Track:
- Vacancy start date
- Ready-to-rent date
- New lease start date
- Days vacant
- Market rent
- Estimated lost rent
- Turnover costs
- Advertising costs
- New tenant
- Vacancy status
This makes it easier to understand the real financial impact of empty units.
Property Inspections
Keep inspection records organized for each property and unit.
Track:
- Inspection date
- Property
- Unit
- Inspection type
- Condition
- Issues found
- Follow-up required
- Completion status
- Notes
A printable inspection checklist is also included in the Forms Pack.
Important Document & Expiry Tracker
Track important property documents and renewal dates such as:
- Insurance
- Licenses
- Warranties
- Certificates
- Service agreements
- Property documents
- Lease-related records
Monitor expiry dates and days remaining so important deadlines are easier to spot.
Mileage Tracker
Landlords and property owners often travel between properties, inspections, vendors and maintenance visits.
The included mileage log helps organize:
- Date
- Property
- Purpose
- Starting mileage
- Ending mileage
- Distance
- Notes
See Property Performance Clearly
The Property Overview gives you a financial snapshot of an individual rental.
Monitor metrics such as:
- Rental income
- Other income
- Operating expenses
- Outstanding rent
- Maintenance cost
- Occupancy
- Property value
- Mortgage balance
- Equity
- Net operating income
- Cash flow
- Rental yield
Compare Properties Across Your Portfolio
If you own multiple rentals, the Portfolio Analysis helps you compare them side-by-side.
See which properties generate more income, carry higher expenses or produce stronger cash flow.
This turns the workbook from a simple landlord tracker into a portfolio management tool.
Portfolio Dashboard
The main dashboard gives you a high-level view of your rental business.
Monitor items such as:
- Number of properties
- Number of units
- Occupied units
- Vacant units
- Occupancy rate
- Rent expected
- Rent collected
- Outstanding rent
- Rental income
- Expenses
- Net cash flow
- Open maintenance issues
- Leases nearing expiry
Current landlord spreadsheet products also prominently use portfolio dashboards, overdue-rent visibility and occupancy metrics, which confirms these are important buyer expectations. Gabe O Creative
Rental Property Deal Analyzer
Landlord Business OS also includes a rental property investment calculator for evaluating potential purchases.
Enter:
- Purchase price
- Closing costs
- Renovation costs
- Down payment
- Interest rate
- Loan term
- Expected rent
- Other income
- Vacancy assumptions
- Property taxes
- Insurance
- HOA
- Maintenance reserves
- Property management costs
- Capital expenditure reserves
- Utilities
The analyzer calculates:
- Loan amount
- Cash invested
- Debt service
- Effective gross income
- Operating expenses
- Net Operating Income
- Monthly cash flow
- Annual cash flow
- Cap rate
- Cash-on-cash return
- DSCR
- Break-even occupancy
- Gross Rent Multiplier
- Debt yield
- Expense ratio
Rental deal-analysis spreadsheets remain an established part of landlord and investor spreadsheet demand alongside rental accounting tools. Templacity
Mortgage & Equity Calculator
Track property financing and equity with a dedicated mortgage analysis section.
Monitor:
- Property value
- Loan balance
- Interest assumptions
- Estimated equity
- Loan-to-value information
- Mortgage-related calculations
Monthly Owner Statement
Create a clean property-level monthly summary showing rental income, other income, expenses and financial performance.
This is useful for landlords who want a clear month-end review for each property.
Rent Receipt
A printable rent receipt is included so landlords can maintain a professional payment record when required.
Demo + Blank Versions Included
You receive two Excel workbooks:
Blank Workbook
The main product. Ready for your own properties, tenants, leases and financial records.
Demo Workbook
Includes fictional properties, tenants, payments, expenses and maintenance data so you can understand the system before using the blank version.
No Monthly Subscription
Landlord Business OS is a downloadable spreadsheet product.
Purchase once and use your workbook without adding another required monthly property-management software subscription.
Good for
Landlord Business OS is designed for landlords, rental property owners, buy-to-let investors, real estate investors, small property managers and owner-operators who want one organized spreadsheet for managing the financial and operational side of their rental properties. It is especially useful for people managing one or multiple residential rental properties who need to track rent payments, overdue balances, tenant and lease information, rental income, expenses, maintenance, deposits, vacancies, property performance and investment metrics without paying for complex property-management software every month. It can also be useful for new landlords who want to establish a structured system from the beginning and experienced landlords who have outgrown scattered spreadsheets, notes and manual records.
Leave it
Landlord Business OS is not intended to replace full enterprise property-management software, professional accounting software, legal advice, tax advice or jurisdiction-specific compliance systems. It is not designed for large property-management companies that require tenant portals, online rent collection, automatic bank feeds, maintenance dispatch apps, electronic lease signing, automated tenant communications, accounting integrations, large-team permission controls or hundreds or thousands of actively managed units. It is also not a substitute for local legal guidance regarding leases, deposits, eviction procedures, inspections, taxes or landlord obligations, as these requirements vary by country, state, province and municipality.
Before you pay
What is Landlord Business OS?
Landlord Business OS is a complete Excel-based rental property management system that helps landlords organize properties, units, tenants, leases, rent payments, expenses, maintenance, deposits, vacancies and property profitability from one connected workbook.
Is this just a rent tracker?
No.
The rent ledger is only one part of the product.
Landlord Business OS also includes tenant and lease management, expense tracking, maintenance management, security deposits, vacancy tracking, inspections, document reminders, property analysis, portfolio reporting, investment calculations, owner statements and more.
What files do I receive?
Your download includes:
- Landlord Business OS Blank Excel Workbook
- Landlord Business OS Demo Excel Workbook
- Quick Start Guide PDF
- Printable Landlord Forms Pack
- License information
- README and supporting product files
Which workbook should I use?
Use the Blank Workbook for your real rental business.
The Demo Workbook contains fictional example data and is included to help you understand how the system works before entering your own information.
Is this a subscription?
No.
This is a one-time-purchase digital product. There are no mandatory monthly fees for using your downloaded workbook.
What software do I need?
The workbook is provided in Microsoft Excel .xlsx format.
For the most consistent experience, use a modern version of Microsoft Excel.
The workbook may also open in other spreadsheet applications, but features and formatting can vary between platforms.
Can I manage multiple rental properties?
Yes.
The system is designed to track multiple properties and units from one workbook.
Can I track tenants and leases?
Yes.
You can store tenant contact information, assigned units, lease start and end dates, rent amounts, deposits, renewal information and lease status.
Does it track overdue rent?
Yes.
The rent ledger calculates outstanding balances and helps identify paid, partially paid, due and late rent records.
Can I track partial payments?
Yes.
Enter the amount received and the workbook can show the remaining balance.
Can I track other income besides rent?
Yes.
You can record income such as parking, storage, pet fees, late fees, laundry, utility reimbursements and other rental income.
Can I track rental property expenses?
Yes.
The workbook includes a dedicated expense tracker so costs can be recorded against individual properties and categorized for easier financial review.
Does it track maintenance and repairs?
Yes.
You can track reported maintenance issues, priority, vendors, dates, estimated costs, actual costs, status and completion information.
Can I track security deposits?
Yes.
A dedicated deposit tracker helps you organize amounts collected, deductions, refunds and deposit status.
Can I track lease renewals?
Yes.
The Lease Tracker includes lease dates, renewal information and days-until-expiry calculations to help you identify upcoming lease decisions.
Can I track vacant properties or units?
Yes.
The Vacancy & Turnover tracker records vacancy dates, days vacant, market rent, lost-rent estimates, turnover costs and new lease information.
Does it include a rental property investment calculator?
Yes.
The Deal Analyzer calculates metrics including cap rate, cash-on-cash return, DSCR, break-even occupancy, Gross Rent Multiplier, debt yield and expense ratio based on the assumptions you enter.
Does it calculate property cash flow?
Yes.
The workbook helps summarize rental income and expenses so you can review property and portfolio cash flow.
Does it calculate NOI?
Yes.
The system includes Net Operating Income calculations for property analysis.
Can it calculate cap rate?
Yes.
The included deal and property analysis tools support cap-rate calculations based on the information you enter.
Can I compare multiple properties?
Yes.
The Portfolio Analysis provides a side-by-side view so you can compare financial performance across properties.
Does it include printable forms?
Yes.
The Forms Pack includes printable templates such as a rent receipt, tenant information sheet, maintenance request, inspection checklist, move-in/move-out condition record, vendor work log and landlord review checklist.
Is there a property inspection checklist?
Yes.
You receive both an inspection tracker inside the workbook and a printable inspection form in the Forms Pack.
Does this replace property management software?
Not necessarily.
For many small landlords, a spreadsheet can provide an organized and inexpensive way to manage their portfolio.
If you require automated online rent collection, tenant portals, maintenance apps, bank synchronization, large-team permissions or extensive workflow automation, dedicated property-management software may be more appropriate.
Does this replace accounting software?
No.
Landlord Business OS is a property-management and financial-tracking workbook. It does not replace professional bookkeeping, accounting, tax preparation or accounting software where those services are required.
Does it prepare my taxes?
No.
The workbook can help organize income and expenses, but it does not provide tax advice or guarantee compliance with the tax rules of any country or jurisdiction.
Can I use this for Airbnb or short-term rentals?
The workbook is primarily designed around traditional landlord and long-term rental-property workflows.
Some tracking features may still be useful for short-term rentals, but it does not include specialized reservation calendars, nightly pricing or channel-management functionality.
Can I use it for commercial property?
Some of the financial and property-management features can be adapted, but the product is primarily designed for residential rental properties and small landlord portfolios.
Can I customize it?
Yes.
You can customize your property information, units, tenants, categories and other editable business data.
We recommend keeping an untouched backup copy before making structural changes to workbook formulas or layouts.
Is sample data included?
Yes.
The Demo Workbook contains fictional sample properties, tenants, leases, rent payments, expenses, maintenance records and other data so you can see how the system works.
Can I resell the files?
No.
Your purchase provides usage rights according to the included license. The workbook, PDFs, formulas, templates and supporting files may not be redistributed, resold or offered as your own digital product.
